Group Board Support Assistant (work level 6B)

Up to £33,000 plus great benefits 

Manchester City Centre – We’re now working in a hybrid way, with colleagues dividing their time between home/remote working and the office typically 1-2 days per week. This role also requires occasional weeknight and weekend work. You can find out more about our hybrid working policy at colleagues.coop.co.uk/hybrid-working-policy.

We’re looking for a proactive and organised individual to join our busy Board Secretariat Team. You will play a critical role ensuring the smooth operation of our Board and Committee meetings, providing support to our Non-Executive Directors as well as supporting the team with other day-to-day tasks and projects.

Your excellent communication skills, attention to detail and ability to multi-task will be essential. Along with experience of diary management, handling confidential information and engaging with Directors and/or senior-leaders.

What you’ll do 

• Support arrangements for Board and Committee meetings - this includes on the day support which will require some flexible working outside of normal business hours.
• Ensure papers, presentations and other activities are ready for Board and Committee meetings.
• Organise Board lunches, dinners and other events, as required as well as logistics for offsite visits.
• Arrange travel and accommodation for NEDs and process their expenses.
• Provide general support to NEDs, for example arranging internal / external meetings.
• Support the Board Secretariat team with board recruitment and induction activity and other day-to-day tasks and projects.
• Maintain accurate files and records, as required.

This will suit people who have

• Experience of working in a PA/Business Assistant role, ideally at Board/Executive level and/or experience of working in a company secretary, governance, administrative or similar environment.
• Ability to multi-task and manage competing priorities.
• Excellent time management and meticulous attention to detail.
• Professionalism and the ability of working with upmost confidence.
• Excellent IT skills including MS Office.
• Straightforward communication style. 
• Evidence of building relationships with internal and external stakeholders.

Why Co-op?

As a Co-op colleague, we can offer you a competitive salary and great benefits package which includes 30% off Co-op branded products in our food stores (as well as other discounts on Co-op products and services). You’ll also get:

• An annual bonus (based on personal and business performance)
• 28 days holiday (rising to 32 with service) plus bank holidays
• A pension with up to 10% employer contributions
• Access to a subsidised onsite gym (at our Manchester HQ)
• Coaching and training to support your career development
• Wagestream – a money management app that gives you access to a percentage of your pay as you earn it
• Grocery Aid – 24/7 access to a range of emotional, financial, and practical support services for you and your family

Building a diverse environment

We’re actively building diverse teams and we welcome applications from everyone. If you have a disability, we can make reasonable adjustments to our recruitment process according to your needs. We're also part of the Disability Confident scheme, meaning we'll always offer an interview to disabled candidates who apply through the scheme if they meet the minimum criteria for a job.

We'll ask whether you’d like to be considered under the Disability Confident scheme when you apply.
If we invite you to take part in the recruitment process for any of our jobs, we’ll ask you if you need any reasonable adjustments to enable you to participate.

You can find out more about our recruitment process at jobs.coop.co.uk/apply-process

You can find out more about the Disability Confident scheme and all our commitments to diversity and inclusion at colleagues.coop.co.uk/diversity-inclusion-and-wellbeing

Please note that we may close applications for this role early.

As part of your application, you'll need to complete an online assessment. This assessment typically takes between 45-60 minutes. If you're a current Co-op colleague, this does not need to be completed.